Campus Services Coordinator (AU4047)

About American University of the Caribbean School of Medicine

Founded in 1978, American University of the Caribbean School of Medicine (AUC School of Medicine) has more than 8,500 graduates and is one of the oldest medical schools in the Caribbean. Dedicated to developing practice-ready physicians with a lifelong commitment to patient-centered care, AUC embraces collaboration, inclusion and community service.

With campuses in Sint Maarten and the U.K., affiliated teaching hospitals in the U.S. and the U.K. and internationally recognized faculty, AUC has a medical education program designed for today’s globally minded physician. AUC’s Medical Doctorate program is accredited by the Accreditation Commission on Colleges of Medicine. Visit aucmed.edu for more information, and follow AUC on Instagram, Facebook and LinkedIn.
 

Opportunity at a Glance
The focus of the role is to provide administrative and clerical support with the purchasing and accounting processes in the Business Office. The role serves as a liaison between different departments and external entities. In addition, the role provides clerical support to Facilities, Security, Housing, Cafeteria, and Student Immigration.

Responsibilities

• Purchasing support: Provide support in review and creation of purchase orders, receiving and distribution, record payment information etc.

• Accounts Payable Support: Assist with reconciling, processing of invoices for payment and preparation on monthly KPI's

• Petty cash disbursement and reconciliation

• Receiving and recording cash receipts from campus bookstore, cafeteria and other miscellaneous. Responsibility includes month-end reconciliation

• Tracking and escalating specific expense items that are exceptions to monthly recurring expense

• GL coding of AP invoices and other transactions requiring GL structure familiarity

• Maintain accurate records as needed relating to accounts payable/receivable and purchasing

• Basic report generation for AP, Purchasing and accounting

• Serves as campus phone operator and is responsible to responding to general queries.

• Support the Facilities, Security, Housing, Cafeteria, and Immigration departments which may include data entry, filing, scanning, copying.

• Provides office personnel with necessary supplies and maintains sufficient on-hand items for future use by assisting with ordering, receiving, sorting, storing and distributing basic office supplies and equipment

• Conduct campus tours for visitors as required

• Performs other duties as assigned

• Complies with all policies and standards

• Associate's Degree Required
• Bachelor's Degree Preferred
• 2+ years years accounting or financial management experience Preferred and
• 3+ years Outstanding customer service skills or related experience Preferred
• Proven competency in critical thinking, accountability, attention to detail. organizational agility and confidentiality
• Strong communication and interpersonal skills
• Problem solving and analytical skills
• A minimum of two years office experience
• Excellent written and verbal communication skills
• Strong Microsoft office skills

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation