Coordinator - Facilities

About Covista

Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube.
 

Opportunity at a Glance
This position includes responsibility for the front desk - greeting and directing guests and staff. Delivering mail to local contacts and shipping out UPS, USPS, Fed Ex and other outbound mail to specific locations. Additional responsibilities include maintenance/organization/oversight of facilities and related renovations/build-out and procurement of office supplies.

Responsibilities

• Serve as the first point of contact for all guests at the front desk, welcome and direct guests, providing a helpful environment.

• Outbound mailing of packages to HQ locations and other locations as needed.

• Deliver mail to local contacts and mail outbound mail to HQ locations and other locations as needed.

• Collaborate with accounts payable to ensure timely payment of invoices associated with the site or region.

• Provide administrative support to the Facilities team as needed.

• Order equipment based on approved ADA accommodation requests.

• Order supplies to seminars, conferences, or other events.

• Perform daily quality assurance checks on facility conditions.

• Order and maintain proper levels of office supplies.

• Manage small office moves, decoms and relocations.

• Coordinate all maintenance and cleaning requests.

• Oversee small furniture installations, painting and additional projects as needed.

• Update job knowledge by participating in educational opportunities.

• Fulfill and support internal customer requests and orders.

• Offer supportive management for facilities and teams at specific locations.

• Maintain a comprehensive database of work orders, furniture inventory, and related assets.

• Participate in project close out process ensuring proper retention of documents and warranty follow up.

• Set-up work area for new hires.

• Maintain operations by following policies and procedures, reporting needed changes.

• Performs other duties as assigned

• Complies with all policies and standards

• High School Diploma required
• 1+ year experience in facility maintenance and mail service or equivalent required
• Knowledge of MS Office Product Suite including Outlook, Excel and Word.
• Strong customer service and writing skills.
• Strong people skills.
• Customer focused.
• Ability to multi-task.
• Strong prioritization skills.
• Highly motivated and proactive.

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $17.15 and $28.18. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit:
  https://careers.covista.com/benefits
  
   

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation