Admin Assistant I - Research

RUSVM

Ross University School of Veterinary Medicine (RUSVM) is the number one provider of Doctors of Veterinary Medicine (DVMs) to the U.S.* and offers a DVM program that is accredited by the American Veterinary Medical Association Council on Education. Located on St. Kitts, RUSVM includes the Ross University Veterinary Clinic and is accredited by the American Animal Hospital Association. A cutting-edge curriculum, with innovative use of technologies and simulations, provides the best possible training for tomorrow’s veterinarians.

RUSVM prepares students to become veterinary leaders by drawing connections among animals, people and the planet, as a member of the One Health Initiative. We offer research programs focused on emerging infectious and zoonotic diseases, conservation medicine and ecosystem health. Visit veterinary.rossu.edu for more information, and follow RUSVM on Instagram, Facebook and LinkedIn.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

*Based on the total number of DVM graduates at RUSVM compared to U.S. schools in 2024.

About Covista

Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube.


 

Opportunity at a Glance
The Administrative Assistant I performs a variety of highly responsible complex and advanced secretarial/clerical, and administrative duties. Duties are varied and are carried out with a high degree of confidentiality, discretion, and independent judgment. The Administrative Assistant I is hired in a pool of support staff and is responsible for supporting multiple areas within the Research Department of RUSVM as required.

Responsibilities

• Answers telephone, takes messages and answers inquiries within assigned scope of responsibility to colleagues and students.

• Compose reports, agenda, notices, minutes and other complex documents and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.

• Performs record keeping (confidential and non-confidential) and general program specific clerical functions (e.g. scheduling, copying, etc.) for the purpose of supporting RUSVM Research Department with necessary materials.

• Updates and maintain the department’s filing system, tracking of information, maintaining logs/spreadsheet, and other similar administrative support

• Maintain department inventory of office supplies and preparation of Material Requisitions and processing through Lawson with accuracy

• Prepare Work Requests for office maintenance and other department’s needs.

• Answer students’ and colleagues queries and work with them in resolving issues.

• Assist with all incoming and outgoing correspondence.

• Assist and arrange the coordination of Postgraduate Research Committee meetings, retreats and other meetings as required.

• Complete and submit departmental forms for travel, reimbursements through expense wire or other RUSM software.

• Schedules appointments and maintain calendar if necessary

• Perform responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism

• Assist with managing schedules, and coordinating appointments, conference and travel arrangements.

• Communicates in a positive and effective manner with colleagues, students, and/or visitors

• Provide administrative support to various departments from time to time

• Perform any other duties assigned commensurate with the position.

• Performs other duties as assigned

• Complies with all policies and standards

• Requires a Secretarial Diploma Required or
• Associate's Degree in Business Administration Required
• related field Required
• 1+ year administrative/executive secretarial experience in a fast- paced office environment Preferred or
• an equivalent combination of training and experience. Required
• Communicate clearly and concisely in both written and oral form
• Maintain a high level of confidentiality
• Ability to be flexible, multi-task, work independently and as a team member
• Demonstrate customer service and interpersonal skills, ability to handle several tasks concurrently, ability to work with and support various staff members, ability to maintain a pleasant demeanor and attitude at all times with all internal and external parties and ability to remain professional at all times.
• Must be able to work independently in a fast-paced environment. Attention to detail is a must
• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
• Accomplish work responsibilities with minimum supervision
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Interpersonal - Maintains confidentiality.
• Communication – communicates clearly and informatively in positive or negative situations. Edits work for spelling and grammar; Varies writing style to meet needs.
• Quality Management - Demonstrates accuracy and thoroughness.
• Ethics - Works with integrity and ethically.
• Confidentiality – Able to maintain confidentiality
• Has knowledge of commonly-used concepts, practices, and procedures within the field of business administration.
• Word Processing software; Spreadsheet software and Internet software.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation